PRESENT: Kamila, Chris, Theo, partly Sam

ANNOUNCEMENTS

    * Welcome new EVS volunteer Theo from Greece
    * Bas is considered exEVS volunteer now
    * Sam is still in Germany with his family recovering, but already trying to help as much as he can by emails
    * Tanja and Sapi (candidates for our Fundraiser/Project coordinator open positions) will come to the office on Friday, Kamila will have an interview with them
    * Theo is available for Greek-English translation, if you need some contact him on theo@worldcarfree.net
    * NEsST application will be sent tomorrow (original deadline)
    * Chris is interested in helping with Visegrad Project, Kamila will have a meeting with him next week and discuss the possibilities
    * Magazines are sent to subscribers, will be sent to distributors by the end of this week

AGENDA

1. CB Survey available for one more month?

    * It might be good if the survey is available for one more
 month so everybody that gets new issue can fill it. 

DECISION (Sam involved in the decision too): yes, survey will be

 available till 15th of March.

2. Street Conversion Design Contest Prizes

    * According to 2 grant contracts we should spend more money 

on prizes for the winners than what was announced. That happened

 because we got the second grant after the prizes were announced.
 Proposal is give all the winners the cash prizes plus 50 Euro 

Resource Center voucher and 1 year CB subscription to all (even

 to those that didnt win) and ask funders if we can spend
 remaining money on other costs related to this project or prizes
 for 2008 Design Contest. We discussed that with Randy in the
 morning too.

DECISION (Sam involved): yes, prizes agreed as we need to inform contestants about the details asap, Randy will inform them and

 send email to funders (the only way how to contact them)

TASKS

    * KAMILA: exEVS Marialena Final Report
              current EVS volunteers coordination
              discussion with SC 
              discussion with Joel about financial situation
              communication with EVS candidates, orgs and funder
              communication with Fundraiser candidates
              communication with CB distributors
              liaison to Financial Manager and accountant
              Cashbox and Cheques
              General office tasks (mail, emails, web domains
 payments...)

    * RADKA: everyday accounting
             closing 2007 accounting
             financial part of Final Reports for 2007
 Administrative Grants 
             NEsST Application financial part, communication with
 funder
             Visegrad project - coordination, communication with
 funder

     * EVS VOLUNTEERS: magazine packing and mailing
                       Resource Center everyday tasks
                       compilation of survey results for NEsST
                       counting the RC stock for accounting
                       wikipedia entry
                       work on the next CB issue
                       checking info email address