Present: Chris, Justin (via skype) Sam, Tanja and Theo

Announcements

• Carbusters 35 has been sent to the printer. Should be ready next week.
• Cigdem worked very much on the new magazine's design. We would like to thank her very much.

Updates

• SC meeting

First SC meeting took place last week. Basic rules and routines were discussed and decided. The biggest tasks for the first 6 months are the Strategic plan, Project Priorities and the development of the AGM.

• EVS (Jane, Daria, Marc-Henri)

Jane from the UK, Daria from Russia and Marc-Henri will be the next EVS volunteers, starting from December/January. One more volunteer remains to be chosen.

• Justin's workings (past 2 months)

a. Working at the TCFC. b. Working on the bulletin. c. Trying to add more languages to the website. d. Work on approval of new members.

• Tanja's workings (last week + upcoming)

week 31 (Tuesday off) - Meeting with Lutra about her workings (EVS, Czech grants) and updating her about relevant issues at ICC/WCN - Meeting with Kamila and Radka about financials & other office issues - Interviewing 3 EVS candidates - Writing callouts for more EVS people - Emailing with possible new and the selected EVS candidates - SC conference call (agenda, preparations & facilitation) - Writing a call for WCD help - Magazine talks with guys - Weekly office meeting (agenda and facilitation) - Emailing Justin and Lutra about new office policies - Emailing about the TCC & AGM with Randy and Portland folks - Online outreach on Facebook - Office management (cash box, post, general email inquiries)

Planned for 32 - Wrapping up the EVS - WCN intro to APE (funder) website - Creating a workplan for Aug. - Oct. - Writing the Visegrad final report & termination request - Finishing the TCC & AGM discussions (organize evaluations int+ext and the proceedings) - Solving Sapi's volunteering issues - Weekly office meeting (agenda) - Online outreach on Facebook (starting online FR via causes if time) - Office management (cash box, post, general email inquiries) - Office cleaning day - Assisting with the mag if needed - Creating the WCD wiki (if noone volunteers) - Starting the NfSC and EC grants

• Lutra's workings (last week + upcoming)

a. Working on EVS applications

• Theo's extension

Theo will call Kamila to see what needs to be done. Czech National Agency has already said ok.

Agenda

1. One more EVS (Cigdem, Markus or Mathieu)
2. Membership coordination (general issues/tasks + priorities)
3. Individual members (their role in the network - how to engage them more)
4. Sam's, Chris' and Theo's workplans after mag
5. Creating a to-do-list at the office (including office and project tasks)
6. Welcome packages to new EVS volunteers - who will do?
7. Last week's minutes - where are they?
8. Kagi changes (+ redesign) - who will coordinate?
9. CB distribution - who and how?

1. One more EVS (Cigdem, Markus or Mathieu)

• We can take one more EVS volunteer for next season.

DECISION: Cigdem will be the next EVS.

2. Membership coordination (general issues/tasks + priorities)

• Justin's tasks for the next two months.

Justin: My tasks are - a. Approval of pending members. b. Working on the new fees policy for joining the WCN. c. Being in touch with the new members.

DECISIONS: Justin will send a more detailed work plan for his future tasks. Prioritizing 1. the membership fees (the levels, yearly renewal and collection of the fees), 2. WCD outreach to member groups, 3. Member org. survey

3. Individual members - Who are they? (their role in the network & how to engage them more)

• Tanja: We need to (re)define the role of WCN's so called individual members = paying members = active individuals. It appears that we have "active individuals" who are taking part in WCN's activities and decision making, but not necessarily paying for their membership which is according to the statutes obligatory for "individual members". Vice versa we have "paying members" who are according to the statutes "free to initiate or participate fully in any network project or activity" but we have been neglecting them badly by not engaging them nor even communicating with them regularly. In fact we don't even know whether they want to be just supporters money wise or do they want to get involved in our activities. The questions are: Who are the individual members (statutes vs. practice)? What do they want to be? What do we want them to be? Should we treat them like member orgs or as donators? How are we treating the them now?

DECISION: This is a big, unclear issue (and really important one since we have many times more individual members than we have member orgs.) According to the statutes individual members are "actively involved in the network but not associated with a member organisation", "support the network financially" and "free to initiate or participate fully in any network project or activity." Tanja will do research on the current situation and write a summary about the theory (statutes) and the practice and ask the WCN intern - list & SC to comment.

4. Sam's, Chris' and Theo's workplans after mag

Sam: Put the magazine online, work in distribution, help with the new issue. Chris: Work in the next issue, work on the blog, help with data entry for WCD in the wiki, work on the local carfree day&parking day. Theo: Work in the next issue, help with media outreach, work on online outreach.

5. Creating a to-do-list at the office (including office and project tasks)

DECISION: Brainstorm on what are the essential tasks in the office and in relation to the WCN projects and prioritise them.

6. Welcome packages to new EVS volunteers - who will do?

DECISIONS: Theo will send packages with various gifts for the new volunteers.

7. Last week's minutes - where are they?

Chris: The computer froze and therefore these are irrevocably lost :( Tanja will rewrite.

8. Kagi changes (+ redesign) - who will coordinate?

• Kagi must be changed in order to have the new prices.

DECISION: Contact Steve and Randy to see what needs to be done, then Jakub.

9. CB distribution (issue #35) - who and how?

DECISIONS: a. The Prague office will send magazines to Justin in Budapest so as to kickstart distribution and readership there. Justin will look for propers distributors and channels starting from September. b. The big mailing will be conducted by Chris.