Announcements

- Vincent is leaving on Monday 4th or Tuesday, tak ahoj pivo at the pub around the corner? Friday, Monday, Tuesday, whenever you prefer?

- also about the bulletin, which annoucements to put in? Announcement of Nov 4 Climate Change stuff Justin's blog WCN needs a grant writer

- Arie is doing a World Carfree Day press release focussing on the street conversion competition and a local press release template for use by member groups. That will be posted on the members only webpage.

- Sept 22 Automat is doing the angels in traffic activity again. Anyone who wants to be a traffic angel, please sign up. You can talk to Steven or Arie.

- We need to do a press release about Autoholics Anonymous. Randty is concerned because Steve won't be here in the weeks before, so the launch won't have a lot of web stuff. Arie is concerned that the whole point of the project is media and we have no one to do media work around it. If we launch it in a subdued way, the whole project is likly to be invisible. We have Richard as a representative in the UK but we don't have people to do major media work now. We decided to have just a small press release to say that AA is open for members and at some later date when we have more media strength we can do a more public launch with events.

Agenda items

A. EYF applications: - Arie will do the TRUE exchange project for Istanbul - Steven suggests our second application be for a meeting of young people to develop the Visegrad Cutting Your Car Use guide.

B. New staff capacity and the DG Environment grant: According to the new workplan and budget there are three full-time staff positions to be filled in 2007 over and above Rob. This is the current run-down.

General coordinator and office manager (Kamila) Full-time Grant writer and fundraiser - Full-time (TO BE HIRED) Media / Campaigning (TO BE HIRED) Membership outreach and conference coordinator (Randy) Biketour, Carfree Day and Youth coordinator (Roeland) Publications editor and distribution (TO BE HIRED) Finance and accounting (Radka) (18225*12) - 10580 CZK really Technical and IT (Steve) Visegrad publications project coordinator (Steven??) Magazine editor (Rob) Tax adviser

All ecept Radka, Steve, Steven, Rob and the tax advisor are full time.

Questions for consideration:

1. How and where to find such people with skills?

2. We may have to hire them half way through the year because we won't have the money or even know about the grant for some months. How will this set?

3. Is the office big enough? How much would a larger office cost?

4. How disruptive would it be to activities to have 3 new people?

5. Would it be easier if some were external contractors?

6. Would we consider hiring someone in another country?

We need to continue talking about staffing for next year, defining Randy's and Kamila's tasks and assigning unassigned tasks like the resource centre.

For a start, Randy will keep a log of all the detailed stuff he does, so that we know what a person would have to do in order to replace him (for example, if he really does leave in April).