ICC Meeting August 24

Present: Arie, Randy, Gandalf, Tanja + Todd

ANNOUNCEMENTS

Petra didn't take the job as our new office magager after all. We're taking Kamila instead.

Gandi want's to have a huge cleaning day at the office.

Tanja will take a week off starting from Thu 25th Aug.

Dan the AGM facilitator has sent us some opinions/advises as a follow up to the AGM and pointing towards the AGM 2006. Will be emailed to all of the workshop facilitators.

AGENDA

1. Todd and OTTF + Grant

We have 2 choices.

A. We can offer to return the money saying that we couldn't meet the goals, but the grant moneys has helped us to explore the opportuneties, make first contacts between NGOs in Visegrad countries and rail industry and launch the Visegrad Resource Center project. The goals have had to change because we came to understand the complexities of the rail industry better and we are willing to retuurn what money hasn't been spent yet, if Milieukontakt doesn't agree with the changed.

B. Applying the extention.

Arie's proposal is to go for option B. And Todd has to:

a. Get more info on the Czech trainstation project. During the 2 months he'll figure which cities are cooperating the train station project and The Swiss -Hungarian project. And he'll contact the leaders with info material and follow up all that with phone calls and visit those who show intereset.

b. Contact the capital cities if the Visegrad countries with letters and phone calls and visit their city council people and mayers etc. and use the travel money this still left for that.

c. During the extention time Todd needs to develop estimate budgets for any programs/for all the parst of the OTTF. Otherwise thise parts are no longer existing/included the OTTF.

d. Interim report needs to be rewritten by Friday to include a proposed timeline for the extension, taking into account points a, b and c.

e. Otherwise the report should deal with each of the specific results outlined in the grant contract, describing the progress made in each result point, what hasn't been done, what can be done in the next three months and what parts of those results can't be reached in the extention time and why.

f. The report also needs to include feasibility analysis, including estimates of how long it'll take to implement the various versions of the project and a realistic look on what parts of the project might not be possible at this point.

If we don't get a report rewritten to these standards by Friday we will have to consider other options, including the option of offering to return the unspent money.

Proposal accepted by the group and Todd.

2. Kamila's starting date?

We need to contact Lutra. Petra was supposed to start Sept. 5.

3. Biketour and EVS (+ Carfree Day EVS)?

There's a portuguese guy who want's to be an EVS with us. She has been very active with the bike tour. Proble is that the next deadline is in a week adn Lutra is not here delaing with the application. Also he doesn't have a sending org. We need work force though, so we'll encourage him to apply at the next deadline in December. Also to consider a specified WCFD volunteer cause AGM desided to make the CFD higher priority. Possibly applying that also in Dec.

4. Project coordination

Next week!

5. Being in Office + Go Arounds

We need to talk about this next week when more people are around. We should pay more attention about the fact that we have a new rule that says all of us need to be here at the office between 15-17 every day when working. Also need to consider new rules for announcing other people when being abcent.

6. Fall Grant writing planning & Global Wallace Fund

Arie's plans for the fall:

Heindrich Boell fund for the Visegrad project

EYF for European Cafree Day 2006

Global Wallace Fund for Moblilty Justice

Oak foundatation for something to be determined later

Big EC Youth Grand for the ICC core costs

7. Few outstanding NYC issues

Proposal: Should we start carrying the NYC Critical Mass dvd "Still We Ride"? Gandalf is to deal with it.

Arie: Some member orgs. might want to do screenings more willingly if they'd be able to borrow a copy from us (and is US from the distrubutor/producer). Maybe uploading something to our website? 1st press release went out, 2nd is being edited to be sent.

8. Proposal for Arie to to move to work full time

In general there's lot's of grants to apply and like decided at the AGM, Press spoke person is definitely needed and other people at the press group don't seem to have enough time to devote to the press outreach.

To be deceded next week when we know more about the salary situation for the year 2006 and when more people is present.

9. Resource Centre additional meeting?

Sept. 6th at 15pm.